Improving data transfer in your business

June 29 2022 - Transferring data has become a major focus for businesses in the last four years. With the introduction of the GDPR directive and the recent international data transfer agreement both pointing to how we store and move personal information, organisations have to be more vigilant than ever about how they handle, process, and store details. These details could be anything from an employee's home address to their medical record.

It's especially important that if personal details are being transferred from one place to another, it's done accurately and in a secure way as any errors could be in breach of GDPR rules. However, whether data is deemed personal or not, all data must be moved as efficiently and securely as possible. Otherwise, you could lose the information and breach regulations.

To help you streamline data transfers within your organisation, here are some ideas.

Automate the process

Introducing software designed to automate the process can be beneficial for your company. By introducing a managed file transfer tool, you are reducing the chance of there being any human error and creating fewer holdups typically caused by traditional manual systems. In addition, transfer processes are easier to follow and check as these automated systems tend to come with reporting features.

Use USBs

USBs and flash drives are a useful device for transferring data without impacting bandwidth. They may have been around for a long time, but in recent years, these portable memory sticks have even more storage capacity and can be encrypted, making them secure devices that can move data without compromising it.

Better still, it's possible to have USB sticks dedicated to certain pieces of information, making it easy to file the data.

Enhance security

We've touched on security already, but it's crucial that you have plans in place to protect the data should it fall into he wrong hands. Some steps you can take to secure sensitive information includes end-to-end encryption, where data is protected from hackers; run audits to make sure the correct people have authorised access to the files; and invest in a cloud backup system.

Peer to peer transfer

Another way to make data transfer easier and less likely to be compromised is removing the centralised storage of sensitive information altogether. Instead, employees could transfer the data directly between each other's hard drives. This direct line between two team members reduces the risks of data going missing and keeps the data transfer process transparent as you can see who sent the data and what that data was.

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